MODA is always looking for engaged and reliable volunteers. For more information, please email us at email@example.com.
This role is subject to a 3-month probation period.
The successful candidate for this post will be capable of managing and improving all aspects of the Museum’s operations while also providing an important deputizing role to the Executive Director. The successful candidate will likely have experience in the field of not-for-profit management, be entrepreneurial, be familiar with accounting, and will be expected to contribute to marketing, development, and exhibitions and program management activities. This role requires that the Assistant Director work closely with the Executive Director both to set priorities and to ensure their successful fulfillment. This individual needs also to be comfortable addressing groups and adept at interacting with a broad cross section of the Museum’s wider constituency including Museum members, the Board of Directors, Museum visitors, community partners, and current and prospective donors.
Among the duties of the Assistant Director are:
- To ensure the proper execution of the Museum budget by assisting the Executive Director in supervising the annual budget and maintaining and/or tracking all Museum financial records.
- To provide for continuing operations of the Museum by maintaining all financial records and accounting data.
- To coordinate the preparation and conduct of the annual audit with our auditors.
- To assist the Executive Director in preparing financial statements for the Board of Directors, grant applications, and others.
- To take the lead in efforts to increase visitor numbers to the Museum, especially paid visitors, and to assist and participate in the Museum’s efforts to market its activities more widely.
- To ensure efficient daily operation of the Museum by ordering/purchasing all office supplies and equipment; to coordinate telephone, copier, and computer support; to submit work orders for necessary maintenance; to keep records of all maintenance; to arrange for both regular and special custodial support.
- To manage all insurance relationships (property, casualty, liability, E&O, D&O, workers compensation) with the assistance of the Executive Director.
- To assist the Executive Director in supervising patron services efforts.
- To create staff schedules on a monthly basis.
- To ensure the successful execution of programs, exhibitions, and events by coordinating staff efforts and spearheading logistics.
- Clerical work / filing / record maintenance.
- To ensure the efficient use and scheduling of all Museum facilities by serving as the single point of contact for scheduling events; by maintaining an up to date calendar of events; by determining (in conjunction with the Executive Director) appropriate use of Museum spaces; by scheduling the supervision or participation of these events by appropriate Museum staff; and by planning and executing special events, facility rentals, and functions in support of the Museum.
- To monitor emerging trends and best practices in the field of museum management.
Preferred Skills & Abilities
College degree in Accounting/ Business Management/ Museum Studies or related field; museum and/or art museum experience preferred. A minimum of two years in positions of progressive responsibility in office management, business management, not-for-profit management or Museum management is desired.
- Plan, organize, direct and coordinate the work of staff
- Select, supervise, train and evaluate staff
- Set goals and provide leadership in implementing and achieving those goals
- Manage a 7-day-a-week operation
- Analyze and assess programs, policies, and operational needs and make appropriate adjustments
- Prepare clear and concise administrative and financial reports.
- Prepare and administer budgets
- Analyze problems, identify alternative solutions, project consequences of proposed actions. and implement recommendations in support of goals.
- Communicate clearly and concisely
- Perform the essential functions of the job with or without reasonable accommodation
- Establish and maintain effective working relationships with those contacted in the course of work
- Have strong written and verbal communication skills.
- Have the ability to accurately track and manage multiple projects simultaneously
- Have the ability to work on long-term and short-term projects simultaneously
- Be able to work successfully on a team, but also to work independently
- Be committed to the mission of MODA and willing and able to lead others in the efforts to fulfill that mission
- Have ability to think about problems and be creative in thinking about solutions as well as resolute in their implementation
This full-time position requires some evening and weekend availability.
Please send letters of interest and a resume/CV with current contact information to firstname.lastname@example.org. NO PHONE CALLS, PLEASE.
Development & Membership Intern
This internship is an excellent opportunity to gain valuable hands-on experience in development, membership, and special events at a non-profit arts organization. The membership intern reports directly to the Development & Membership Associate and should be seeking an undergraduate/graduate degree in arts administration, museum studies or a related field. The membership intern will assist the Development & Membership Associate with daily tasks, in addition to planning and managing long term membership goals.
Essential Duties and Responsibilities:
- Assist with recruitment and maintenance of MODA’s Sustaining membership program.
- Assist with membership order fulfillment and membership renewals.
- Assist in researching, creating, and implementing new marketing campaigns to grow MODA’s Sustaining membership base.
- Assist with development and planning of Sustaining membership events
- Assist with developing content for Sustaining membership e-blast
- Assist in maintaining and updating the Sustaining membership database and archives.
- Assist in day-to-day office tasks, such as responding to requests, compiling reports, and maintaining inventories
Knowledge, Skills and Abilities:
- Must have excellent oral and written communication and interpersonal skills, and be comfortable communicating with all levels of staff within organization.
- Must be comfortable collaborating with all levels of staff
- Must have ability to complete a variety of tasks and projects in a timely and well-organized manner.
- Must possess strong organizational skills and have the ability to multi-task.
- Must posses a great eye for detail
- • Must have working knowledge of Microsoft Office Applications (Word, Excel, PowerPoint and Outlook are preferred).
- Must have working knowledge of Google Drive Applications (Docs, Sheets, Slides, Forms)
- Must be comfortable with completing everyday clerical work
- Knowledge of museum database software would be helpful, but is not required.
- Prior internship experience in at least one museum or non-profit setting is preferred but not required.
- Interns should be interested in a professional career in art administration or museum studies and should have or be pursuing an undergraduate/graduate degree in a related field of study.
- •Interns must be willing to work 2-3 days a week, including possible evenings and weekends for events
- •Interns must be willing to work a minimum 3-month internship.
- This is a seasonal unpaid opportunity and no benefits will be provided.
- Students can receive course credit
- Internship position will remain open until filled
Interested applicants should submit a resume and a cover letter to email@example.com with “Membership Intern” in the subject line. Please indicate start and end dates as well as hours you are able to commit to this internship. No phone calls please. Only qualified candidates will be contacted for an interview.